Export Prepayment Pro Forma

Sets out a proposed export shipment and payment request before goods are released for international delivery.

Who it’s for

An exporter providing a buyer or bank with a pre-shipment amount and goods description for an advance payment.

How to use this template

• Label it Pro Forma and do not present it as proof that goods were supplied or as a final tax invoice.
• Keep buyer, consignee, destination, currency, and item details consistent with the sales agreement and planned shipment.
• Confirm destination customs, banking, and tax documentation separately; issue final commercial and tax documents when appropriate.

Suggested line items

• Industrial safety gloves, carton of 100
• Protective goggles, carton of 50
• Export packing and freight allowance

Sample quantities and prices are placeholders. Replace them with your agreed scope and rates.

Before you send

Confirm the recipient, document number, dates, and currency. Check tax treatment for your transaction, replace the example payment terms, and review the finished PDF.

This editable template is a starting point. A PDF does not replace a required structured e-invoice.