Virtual Assistant Invoice

A time-based invoice for recurring administrative support, with hours grouped by the work completed.

Who it’s for

Virtual assistants billing entrepreneurs or small teams for inbox, scheduling, and operations support.

How to use this template

• Group similar tasks by week or workstream to make a time log easy to review.
• Keep reimbursable purchases on separate lines and attach the related receipts.
• State the service period so a recurring client can distinguish this cycle from the next.

Suggested line items

• Inbox triage and follow-up, week 1
• Calendar and travel coordination
• CRM records and contact cleanup

Sample quantities and prices are placeholders. Replace them with your agreed scope and rates.

Before you send

Confirm the recipient, document number, dates, and currency. Check tax treatment for your transaction, replace the example payment terms, and review the finished PDF.

This editable template is a starting point. A PDF does not replace a required structured e-invoice.