Event Catering Quote

Prices a proposed menu and service plan for an event before the client confirms guest numbers and booking.

Who it’s for

A caterer proposing food, staff, and equipment for a corporate reception or private event.

How to use this template

• State estimated guest count, venue, service window, and what equipment or staffing is included.
• Show per-person and fixed charges separately, with a quote expiry and headcount confirmation date.
• Explain how menu changes, final numbers, and extra hours will be handled after acceptance.

Suggested line items

• Canape menu, preliminary 80 guests
• Service team, 5-hour event
• Glassware and service equipment

Sample quantities and prices are placeholders. Replace them with your agreed scope and rates.

Before you send

Confirm the recipient, document number, dates, and currency. Check tax treatment for your transaction, replace the example payment terms, and review the finished PDF.

This editable template is a starting point. A PDF does not replace a required structured e-invoice.